A RAG manager looks after the knowledge that Manabu2's search and AI features draw on. Today that knowledge is your organization's own learning content: the courses, learning paths, lessons and quizzes your team publishes. This guide explains what is searchable now, what you can do to keep it accurate and easy to find, and who you work with.
- Explain what Manabu2's knowledge base is built from today
- Know what search covers, and who sees which results
- Keep content accurate, well structured and easy to find
- Check your work with a search, and know who to involve
Where things stand today
A dedicated RAG management console, with screens for data sources, crawlers, indexing and search quality, is planned. Until it is available, the knowledge base is built from your organization's published learning content, and you look after it through that content.
Your published learning content
Courses and learning paths, with the sections, lessons and quizzes inside them. What your organization publishes is what learners find and what the AI tools work from.
A dedicated management console
Connecting outside document sources (such as shared drives), scheduling updates and measuring search quality will come with the console. These are not available yet.
To edit content you need Curriculum Manager access in your organization. If you don't have it, ask HR to add it on your employee record.
What search covers today
Search in Manabu2 finds courses and learning paths by matching their titles and descriptions. It does not search the text of individual lessons or quiz questions. That makes a clear title and a specific description the most important things you control.
The search box (Search courses and learning paths…) on the public catalog. Anyone can use it, and it only shows courses and paths that are both published and public. Your organization's internal content never appears here.
The search endpoint of the Manabu2 API and the search_content tool for AI assistants. Signed-in members see their own organization's content plus public content, and nothing from other organizations.
When curriculum managers generate lesson text, slides or quiz questions with AI, the AI works from the course and lesson they are working on, and from a reference file if they attach one. Accurate lesson text gives better generated material.
What to do as a RAG manager
Your job today is to make sure the content people find is correct, current and easy to find. In practice that comes down to five habits.
Only published content reaches learners and search. Make sure the current version of each important lesson is published, and that what it says matches how your organization works now.
Search matches course and path titles and descriptions. Use the words your colleagues actually type, such as product names, procedure names and common abbreviations, and say in the description what questions the course answers.
One topic per lesson, with a title that names it. A learner who lands on a course should be able to spot the right lesson from the section and lesson titles alone.
Quizzes are where learners check their understanding. A question with one clearly correct answer and an explanation of why turns a mistake into learning. Review AI-generated questions before publishing.
When a policy or procedure changes, update the lesson or unpublish it so nobody learns the old way. Then search for the topic yourself, the way a colleague would, and confirm the right course comes up. Changes to a course's title or description can take a while to appear in Explore search results; the search_content tool always reads the current catalog.
Working with other roles
They design and write the courses, so they are your closest partners. When a search does not bring up the course it should, or a lesson is out of date, tell the curriculum manager who owns it and agree on the fix.
HR grants roles within the organization, including Curriculum Manager access. HR also hears from the front line which topics people struggle to find, which is a useful list of searches to test.
If you want to…
| What you want to do | Where to go |
|---|---|
| Check what learners find for a topic | Search for it on the Explore page (public content only), or with the search_content tool (your organization's content plus public content). |
| Make a course easier to find | Improve its title and description from the course list in Curriculum. See Creating and managing courses. |
| Stop people learning from an outdated lesson | Update the lesson, or unpublish it, in the course in Curriculum. |
| Keep internal material out of public view | Make sure the course or path is not marked public. |
| Get access to edit content | Ask HR to give you the Curriculum Manager role. |
